One of the key issues that all organizations face is the management and organization of current on-line files. One
of AutoEDMS' key strengths is its ability to catalog and manage existing files in place, by existing filenames. This allows organizations to quickly and easily implement the AutoEDMS document
management system, at any and all sites, without changing file storage locations, fileserver hardware, filenaming conventions, etc. Some files and storage locations can remain "as is", while others may
need to be modified, based on a company's file management strategies. AutoEDMS gives users the tools and migration paths needed to manage existing files and establish good file storage methods for the future.
AutoEDMS will manage files on multiple servers, on local drives, on optical jukeboxes and across Internet
connections. It tracks files using its exclusive Dynamic Drive Mapping (DDM) technology. DDM keeps track of files by their physical "UNC" location (fileserver name/volume name/path and filename), instead of drive letters. This enables each AutoEDMS database to locate the managed files, without being confused by user's mismatched drive letters.
Import Routines Recognize Existing Storage Locations
Users can use a customized import routine in AutoEDMS to automatically fill-in database field values, based upon codes used
for directory names and filenames. This import process helps users initially start with an intelligent document database that uses existing directory and filenaming standards. The intelligent databases also help
users get up-to-speed quickly with their new document management system.
AutoEDMS also includes a Database Transfer tool. You can use it to quickly import existing file data from spreadsheets, databases or other document management systems.
Intelligent Filenaming Provides Secure
Backup & Restore
Once the AutoEDMS document management system is on-line, it can automatically name and store new files with
intelligent filenames, based upon project names, part numbers, job IDs, etc. These intelligent filenames are very important for backup and restore procedures, in the event of hardware failure, etc. Since all
AutoEDMS controlled files are stored in standard network volumes, all standard backup and restore devices and software can be used, either for full backup/restore or individual file backup/restore. AutoEDMS can also
provide the appropriate backup/restore "script" to the backup software.